Intake is inconsistent
When intake varies by site, records drift. Standardize receiving and location structure so distribution stays accurate.
IndustriesNon-profit
Non-profit
Track donations and supplies with transparency from intake to distribution. Keep locations, movements, and reconciliations export-ready so teams can demonstrate impact and protect donor trust.
Track donations and supplies from intake to distribution with transparency. Keep movements and reconciliation export-ready to protect donor trust and demonstrate impact.
See IO in action
Why inventory operations matter in Non-profit
Non-profits handle donations and supplies with a high bar for transparency. Inventory operations create a shared system of record—so teams know what’s available, where it is, and can report outcomes with confidence to donors and stakeholders.
Common challenges
Most teams start here. IO helps you reduce drift, keep accuracy high, and maintain a trail you can trust.
Distribution needs accountability
Supplies move quickly during demand spikes. Traceable transfers keep accountability clear across teams and sites.
Reporting is hard during audits and reviews
Stakeholders need clear evidence. Exportable lists and movement history reduce reporting time.
Why it fits your industry
IO standardizes tracking, controls, and evidence—so teams can operate confidently across sites and stakeholders.
- Donor trust
- Less shrink
What to track for non-profits
• Donations and supplies by intake and storage location • Transfers to distribution sites and programs • Exceptions (damage, loss) with documentation • Counts and reconciliations • Exportable reporting for donors and reviews
Typical workflow
01
Standardize intake
Capture incoming donations consistently so inventory starts accurate.
02
Organize storage locations
Use a clear location structure to reduce loss and speed up distribution.
03
Transfer to programs/sites
Record transfers to keep accountability clear as inventory moves.
04
Export reporting
Export lists and history to demonstrate impact and support audits.
Talk to sales about your environment
Tell us your compliance and operational requirements. We’ll recommend the right rollout.
Controls & evidence
Preserve movement history and use permissions for adjustments so reporting remains defensible and repeatable.
Typical outcomes
The biggest wins are usually accuracy, speed, and defensible accountability.
Less loss and fewer missing items
Faster counts and smoother audits
Clear traceability across moves and adjustments
FAQ
Can we track donations by site?
Yes—model sites and storage locations so intake and distribution are traceable.
Does this help with donor reporting?
Yes—exports and movement history support clear, consistent reporting.
Can we track distribution to programs?
Yes—record transfers to program locations for accountability.
Can we capture damaged/missing items?
Yes—record exceptions with notes so variance is explainable.
How do we start?
Start with intake + storage locations, then add transfers and reporting.